Job Opportunity: Student Services Advisor and Assistant to the Chair

Student Services Advisor and Asst to the Chair 

Application Deadline: 8:59 p.m. on 05/29/2024

Department Summary

First established in 1982, the Department of American Indian Studies offers undergraduate and graduate degrees in native and indigenous studies, with faculty engagement from across campus. Our faculty also hold appointments in Anthropology, Art History, Education, Ethnic Studies, Gender Studies, History, Law, Public Policy, World Arts and Cultures, and more. The Department also has a Joint Degree Program in American Indian Studies, offering both an M.A. in American Indian Studies as well as J.D. in Law.

Position Summary

Working in the UCLA Department of American Indian Studies provides the opportunity to cultivate connections across campus in support of native and indigenous students, many of whom are first gen students. Connecting students with resources, guiding them through the program to complete their undergraduate or graduate degree, supporting faculty in their research endeavors, are the focus of this position, including support to the Chair on events and department projects and record keeping. Applicants with skills for working independently are encouraged to apply.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.


  • Academic or administrative support Experience in an academic environment or administrative experience. (Preferred)
  • Analytical skills to assess information, situations, problems, practices and procedures and recommend appropriate solutions and/or improvements. (Required)
  • Interpersonal skills to establish and maintain productive and cooperative working relationships with students, faculty, staff and off-campus personnel from diverse social, cultural, economic and educational backgrounds. (Required)
  • Organizational skills to develop and maintain accurate and complete records, both electronic and hard copy. Ability to collect and collate information from various sources, analyze data and prepare clear and comprehensible reports. (Required)
  • Ability to prioritize tasks and work independently with minimal supervision, balance fluctuating workload and competing deadlines, follow through on assignments, and complete projects in a timely manner. (Required)
  • Ability to communicate effectively, show empathy and perception, and handle confidential matters sensitively and discreetly. Demonstrated skill in using fundamental counseling techniques to guide students. Ability to analyze conflicts, identify causes and make recommendations for problem resolution. (Required)
  • Computer proficiency using Microsoft Word, Excel, Outlook. Demonstrated skills to create and maintain detailed spreadsheets and statistical reports; ability to compose and edit correspondence, memoranda, and other materials in a logical, concise, and professional manner. (Required)
  • Demonstrated skill in managing various forms of social media. Proficiency with design software programs such as MS Publisher, Adobe InDesign or Photoshop. (Preferred)
  • Working knowledge of University policies and procedures pertaining to student affairs; knowledge of online Degree Audit Reporting System (DARS), Student Information System (SIS) and University support services; familiarity with Humanities academic programs and College degree programs and requirements, Go. Grad, Counselor Desktop, BruinBuy, Express and UC Path. (Preferred)
  • Bachelor’s degree in counseling or related field and/or demonstrated counseling experience in academic or educational environment or an equivalent combination of education and experience is required. (Required)
  • Ability to maintain regular, on-time hours and schedule. (Required)

Education, Licenses, Certifications & Personal Affiliations

  • Bachelor’s Degree Bachelor’s degree in related area and/or equivalent experience/training (Required)
  • N/A

Special Conditions for Employment

  • Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
  • Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
  • Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
  • COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.


9:00 a.m. to 6:00 p.m.

Union/Policy Covered

99-Policy Covered


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